On this page you will find all the latest news and events in Billingley

News Update 5/5/18

Well, where has the good weather gone. We are looking forward to a busy spring and summer . with christenings, baby showers and 4 weddings booked.

The hall will be open all day on May 19th so that villagers can watch the Royal wedding and FA Cup final. There will be free tea and coffee and the bar will be open, bring your own picnic and perhaps some sharing nibbles.

We love live music of all sorts in Billingley, so we have a welcome return visit from the Bus Pass Buskers on May 11th.

The Abdominal Aortic Aneurism Screening service AAA, will be holding a free screening clinic in the hall on Wednesday June 6th from 9.30am This is aimed ay males over 65, it’s a hidden nasty lurking inside some guys and is easily sorted. We have some booklets which we will be getting out round village in next few weeks so if you know anyone who fits the gender/age range, get them to come along.

August will see a Fashion Show and a Free Safe Slippers event so watch out for dates.

We have done a bit of forward planning and have managed to book the wonderful Washington Whirligig again for 6th October, this will be a new format for Harvest supper, so it will be a real  “Do” with a meal and music. Who could ask for more?

Thanks to a bit of opportunistic inside information, we will be having our friends Barnburgh Male Voice Choir( including the celebrated Billingley 3) in for a Christmas concert on 15th December. We will be putting on a seasonal supper for this event, so should be a great party.

We are always happy for suggestions,  and HELP to try and put on different events so please speak to the usual suspects if you would like to organise a community event.

In the coming months, we are hoping to rationalise the grassed area at the rear of the hall, providing extra parking spaces whilst retaining a water run off surface. We think we can do this in-house with a few willing volunteers so anyone able to wield a shovel will be welcomed with open arms.

 

Please note that the only data Billingley PC holds is the Electoral register in hard copy form, this is not used for any purpose and Billingley PC does not carry any other data of the residents of Billingley Village.

Billingley PC Privacy notice July 2018 … Continue reading

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Lupercalia 2018

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Billingley history club war memorial evening

On 4th August 2014 Andrew and Jackie Oates presented the most interesting talk, at an event hosted by Billingley history club, about the men depicted on the Billingley war memorial. The talk was followed by a dedication at the cenotaph … Continue reading

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Photos from Billingley Grand Depart

On Saturday 28th June 2014 Billingley supported the Tour De France with a family fun ride around the local area. These photos were taken on the day. Click to enlarge. … Continue reading

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Billingley Macmillan Coffee Morning

£241 raised. A wonderful effort by very generous villagers. . A wonderful tribute to Helen Fielding, in whose memory the money was raised. Many thanks to you all, Cynthia and Bob … Continue reading

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AGM 2014

Don’t forget the 2014 AGM is at the village hall tonight at 8.30pm.

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New roof and walls straightened

21st June 2004 the roof is replaced and the walls are straightened. … Continue reading

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Suggest a film – Billingley cinema

Have an idea what film you’d like us to show at Billingley Cinema? Suggest a film – Billingley cinema The most recent showings were Gravity, Philomena and War Horse. Come along with family or friends – it’s just like the … Continue reading

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Billingley Cinema Night Friday 6th June 2014

Join us at the Billingley cinema on Friday 6th June to see the Sci-Fi blockbuster, “GRAVITY” starring Sandra Bullock and George Clooney. Doors open at 7pm. … Continue reading

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Polling Station 22nd May 2014

Billingley Village Hall will be your local polling station for the local and European elections on Thursday 22nd May 2014. See the BMBC elections page for more details.   Consequently, that means the regular events on that day will be cancelled because … Continue reading

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Minutes of the Parish Meeting held on 12th March 2018 at 6.45pm
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Billingley Parish Council

Minutes of the Parish Meeting held on 12th March 2018 at 6.45pm

Billingley Village Hall

Present                                                         In Attendance

 

Cllr M Fenna (Chair)                                    A Fawcett (Minutes)

Cllr S Fenna                                                 One resident

Cllr Beech

Cllr Thompson

Cllr Archibald

 

The Chair opened the meeting at 6.45pm.

 

  1. Public Participation

 

No comments made.

 

  1. Public Admissions to Meeting Act (1960)

It was agreed that there was no need to exclude the public from any part of this meeting.

  1. Apologies

None received.

 

  1. Minutes of the Meeting

 

The minutes of the meeting held on 15th January 2018 required the following amendments – item 6.2 re Flat Lane it was the Chair not Cllr Coates who had contacted the Tidy Team. Additionally, under finance, the balance is correct, however, where it says flag it should read wreath (for cheque 272).  Also in the finance table where it reads 271, on the second occasion, it should read 272.      With these amendments made, they were accepted as a true record.

 

  1. Declarations of interest

 

None were raised.

 

  1. Matters arising

 

6.1 Memorial update – The Chair proposed we contact Eden memorial and ask them to go ahead with the maintenance work required, in the summer.  Cllr Beech will ask the company how much notice is required.

6.2 Flat Lane

 

The Chair has contacted the Tidy Team and they have agreed to spray the weeds, however, it was agreed this should wait until the better weather.  If the Tidy Team cannot undertake the spraying for any reason, then they will lend us the equipment.

 

6.4Broadband

 

No further update.

 

6.5  A635 Development

 

The Chair has attended a recent consultation event with regard to the local plan.  The Inspectors report has led to a reduction in the planned development of around 50%.  However, in relation to the remaining objections, the Chair has been advised to contact Inspectors Officer with comments regarding the updated local plan.  The Chair has done this accordingly and received acknowledgement.

 

 

 

6.6   Love Where You Live report

 

The recent ‘Hero’s Assemble Day’ event was cancelled due to inclement weather.  The campaign has now been extended to the 25th March.  Consequently, it was planned to reschedule for 24th March 10-12. Please meet at the Village Hall.   The chair will distribute flyers.

 

 

6.7 Planning – Middlecliffe Site

 

The Chair has been contacted by some residents, due to the fact that the online planning site is not showing any representations from the PC or other villagers.  The PC has, however, made a representation and this has been confirmed as received.  Any individual who has made a representation, should have a communication to acknowledge this.

 

 

  1. Report from YLCA meeting (Cllr Beech.)

 

Business rates – There is a suggestion that in future years business rates may be applied to amenities, things like Village Hall Car Parks.  Cllr Fenna will speak to BVCA re this.  NALC is seeking to remove business rates from all amenities.

 

 

The transparency fund has now come to an end.  It was noted that penalties will apply if information is not displayed on a free to access website

 

 

Financial audit – with effect from March 2018 as a small PC we will not be required to send our accounts to an external auditor. Billingley PC will be receiving and will need to complete a certificate of exemption as at 1st March 2018. This will be done by an electronic link rather than the paper format of previous years. Parish Councils will no longer be sent paper copies of audit forms. These will now be completed via email.

 

 

General Data Protection Regulations as previously noted the Data Protection Act 1998 will be replaced in May 2018. There will be a need for Parish Councils to appoint a Data Protection Officer (DPO).  We need to comply with the new regulations by 25th May and we will need to be inspected on this.  Cllr Beech suggested we all look at what we hold/do and complete the suggested template.  The Chair suggested that we can then submit this to Governance Officer for Barnsley BMBC and ask for their advice/approval.

 

Action – all Billingley PC Councillors to complete the template already in their possession and provide response to the Chair no later than end of March.

 

 

  1. Governance

 

An updated copy of the risk assessment has been circulated by the Chair.  It was agreed this should be accepted, however, it was noted that this will need to be amended in view of the changes regarding data protection.  The standing orders and other documents will also need reviewing and agreeing at the AGM – again with the note that they may require further amendment.

 

Action – all Billingley PC Councillors to review all documents and send comments/amendments to the Chair, no later than end of April 2018.

 

 

  1. Correspondence

 

Received:

 

An invoice for the room hire from BVCA – £90.00

Invoice from YLCA membership – £118.

It was proposed that as these were paid in April last year, we defer payment until April again to keep the finances in balance.

 

Planning application for Chapel Lane, comments have been received by the Chair from some residents.   These relate to the possible widening of the entrance and to the proposed fence which is not in keeping with the neighbouring property. To the front elevation of the building there are plans for a porch that appear to have Roman type columns.  These would not be in keeping with other properties in the village.  Consequently, the Chair will draft a letter in response reflecting these comments.

 

A planning request has been made to site a silo barn at New Grange farm.   There are no objections.

 

 

  1. Finances

 

10.1 Invoices

 

BVCA £90 room hire

YLCA membership £118

 

10.2 Receipts

 

No receipts received

 

10.3 Current balance

 

The current balance with all cheques issued having been cashed stands at £2591.46

 

 

 

  Bank Current Account
Date Receipts & Invoices Payments Cheque Number Balance
31st Mar 17 Precept £1579.00 £3592.34
1st Apr 17 YLCA membership £116.00 000264 £3476.34
8th May 17 Room Hire £90.00 000265 £3386.34
26th June 2017 Toner

Fuel

Postage

Pavers

£60.64 000266 £3325.70
26th June 2017 Zurich Insurance £426.92 000267 £2898.78
26th July 2017 Fosters – service for lawn mower £113.21 000268 £2785.57
23rd August

2017

Into savings £10 000269 £2775.57
11th September 2017 Flag

Petrol

Paint

Strimmer line

£71.29 000270 £2704.28
13th November 2017 Replacement pads for defibrillator £77.82 000271 £2626.46
13th November 2017 Poppy wreath £35.00 000272 £2591.46
12th March 2018 Donation to Bluebell Wood in lieu of Clerk’s salary £175.00 00273 £2416.46

 

 

10.4 Financial Plan 2018-19

 

The plan had been circulated at the last meeting and agreed.  However, a proposal was made and agreed that printing and stationery costs of £100 should be included in the plan. It was agreed that the Chair should order a further printer cartridge.

 

Action – Clerk to amend Financial Plan and re-issue with the minutes.

 

 

10.5 Precept

 

The precept has increased from £15.81 to £16.13.  This gives a precept to Billingley of £1609.00.  Additionally, BMBC are providing a £100 support grant.

 

 

 

10.6 Clerk’s charity donation in lieu of salary

 

Agreed to provide the donation of £175.00 to Bluebell Wood.  Cheque no 273 was issued accordingly.

 

 

  1. Future meeting dates

 

The Annual General Meeting to be held on 14th May 2018. All residents welcome.

It was agreed to change the July meeting from the 9th to the 16th.

 

 

The Chair closed the meeting at 7.45pm and thanked everyone for attending.

 

 

 

Billingley Parish Council  April 2018 –March 19 Projected Spending / Financial Plan

 

 

 

 

 

Regular Outgoings Income Current Balance
Precept . £1609.00 plus £100 grant £2416.46
Total £1709.00
£118          YLCA
£175.00     Charitable donation
£500          Insurance Zurich
£35            Poppy wreath
£90            Room hire
£100     Love where you live associated costs i.e. petrol, maintenance, equipment.
£100         Governance and Training
£250    Memorial maintenance
£75.00  Weed killer
£100     Stationery, cartridges etc
£100    Contingency items

 

 

Please note some of these costs are approximate.  With spending, as above this would total £1643.00

 

Please note we have in the savings account at £1691.13 and the current account at £2416.46  – total £4107.59

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Minutes of the Parish Meeting held on 11.9.17
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Billingley Parish Council

Minutes of the Parish Meeting held on 11.9.17 at 6.45pm

Billingley Village Hall

Present                                                 In Attendance

 

Cllr M Fenna (Chair)

Cllr S Fenna                                          Two residents

Cllr Beech                                              A Fawcett (Clerk)

Cllr Thompson

Cllr Archibald

 

Apologies

 

Cllr Saunders

Cllr Coates

 

The Chair opened the meeting at 6.45pm.

 

 

  1. Public Participation

 

No comments made

 

  1. Public Admissions to Meeting Act (1960)

It was agreed that there was no need to exclude the public from any part of this meeting.

  1. Apologies

Apologies were received from Cllr Coates and Cllr Saunders

 

 

  1. Minutes of the Meeting

 

These were agreed by all as an accurate record and signed by the Chair.  Cllr Beech requested that a final draft of the minutes is sent to Councilors as soon as finalised.

 

 

  1. Co-option of new Parish Councilor

 

Iain Archibald has accepted the position of Councilor.  The Chair welcomed him to the meeting.  The acceptance and declaration of interest forms were signed.

 

 

  1. Declarations of interest

 

None were raised.

 

  1. Matters arising

 

7.1 Memorial update –Cllr Thompson was requested by the Chair to discuss with the conservation team at Brodsworth Hall (Local English Heritage Site) the comments made by a member of the public at a previous meeting re upkeep of the marble.  A report was provided and is attached to these minutes.  The Chair suggested that we look to obtain an estimate regarding the re- lettering and then look at funding options.  Cllr Beech reinforced the point that there is no urgency to undertake this and all options should be properly explored prior to a decision being made.   The remaining Councilors were in agreement.

 

7.2 Dearne Valley footpath – The Chair reported that the Council are still unable to say if they will be able to proceed due to funding issues.  Moreover, that they are looking at potential future plans for the A635 highway, until such time as they know what if any action is needed for the A635, they are unlikely to undertake any work on repairing the footpath.

 

7.3 Merchant Navy Update- The flag has been raised and flown for the week in support of the Merchant Navy Day.  It is suggested that we repeat this for the anniversary every year.

 

7.4 Transparency Fund –A submission was made for further equipment, however, this has been declined due to the previous submission made.

 

 

  1. Finances

 

8.2 Invoices and Cheques

 

An invoice has been submitted for:

£113.21 for service and repairs to the lawn mower – Cheque number 0000268 has been issued.

Invoice submitted for

 

Flag for Merchant Navy Day – £42.36

Petrol for lawn mower – £12.05

Line for strimmer and paint – £16.88

 

Total of £71.29

 

It was agreed to reimburse the Chair for these invoices, cheque no 00270 was issued at the meeting.

8.3 Balance sheet of accounts and Current balance

 

The balance as of 23/8/17 stands at £2775.57 this includes a cheque 000269 issued for £10 paid into the savings account – due to a deposit being required into the savings account to keep it active on a yearly basis.  The savings account as of the 26/7/17 stands at £1691.13 including said cheque.

 

  Bank Current Account
Date Receipts & Invoices Payments Cheque Number Balance
31st Mar 17 Precept £1579.00 £3592.34
1st Apr 17 YLCA membership £116.00 000264 £3476.34
8th May 17 Room Hire £90.00 000265 £3386.34
26th June 2017 Toner

Fuel

Postage

Pavers

£60.64 000266 £3325.70
26th June 2017 Zurich Insurance £426.92 000267 £2898.78
26th July 2017 Fosters – service for lawn mower £113.21 000268 £2785.57
23rd August

2017

Into savings £10 000269 £2775.57
11th September 2017 Flag

Petrol

Paint

Strimmer line

£71.29 000270 £2704.28

 

8.4 Audit Update The Clerk has received a call re a minor issue/query with the audit, but official feedback has not yet been received.

 

 

  1. Flat Lane report

 

The Chair reminded those present that from the 2nd of October, BMBC, will shut the road for 5 days to carry out the work required.

 

 

  1. Memorial Service

 

The Chair will liaise with Mr D Finney re conducting the ceremony and the village hall committee regarding opening up the Hall for refreshments afterwards.

 

  1. Communications

 

11.1 On the 10/7 a letter was received re the governance review.  The Chair contacted BMBC to check that our previous responses had been received (they had).  Cllr Beech suggested we should make this a regular item on the agenda to ensure we do not miss any developments that we may need to respond to for the duration of the governance review.

 

11.2 Residents have approached the Chair re Street light number 2 on Flat Lane, which isn’t fully visible due to overhanging trees.  The Chair has contacted the highways department and they have visited the site, however, they have looked at the base of the light rather than the actual light and responded to say there are no obstructions at the base.  The Chair will follow up.

 

11.3 An amendment to a previous planning permission approval has been received re Dial House to BMBC planning.  This is to demolish and replace an external stairway (planning app 2016/0898). The Parish council saw no reason to raise any objections to this amendment.

 

11.4 Cllr Beech advised that the next YLCA meeting will include a speaker from Network Rail to discuss Network Works only (ie tree cutting, access etc) it is not to discuss any HS2 or the running of the Network.  If anyone has any queries, they should forward them through Cllr Beech.  This meeting is being held in Billingley Village Hall, as per Cllr Beech’s previous suggestion.

 

 

 

  1. Date and time of the next meeting

 

The next meeting will be held on the 13th November at 6.45pm. 

 

 

The Chair closed the meeting at 7.30pm and thanked everyone for attending.

.

 

 

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Minutes of the Parish Meeting held on 26.6.17
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Billingley Parish Council

Minutes of the Parish Meeting held on 26.6.17 at 6.45pm

Billingley Village Hall

Present        In Attendance

Cllr M Fenna (Chair)

Cllr S Fenna One resident

Cllr Beech

Cllr Thompson

Apologies

Cllr Saunders

Cllr Coates

The Chair opened the meeting at 6.45pm.

Public Participation

No comments made

Public Admissions to Meeting Act (1960)

It was agreed that there was no need to exclude the public from any part of this meeting.

Apologies

Apologies were received from Cllr Coates and Cllr Saunders

Minutes of the Meeting

There were no matters of accuracy from the previous minutes of the Annual Meeting and the previous minutes were signed by the Chair.

Declarations of interest

None were raised.

Matters arising

6.1 Speed ReductionNothing further to report at present.

.

6.2 Memorial update – Options are currently being explored and advice is being taken.

6.3 Bus shelter update- The Chair has been in touch with South Yorkshire transport and they have confirmed the shelter is still on the hot spot list; however, BMBC are saying they consider it a low priority with current budget restraints. There is nothing further we can do at this stage.

6.4 Dearne Valley footpath update – The Chair has been informed, that a service action was raised, following a request by the Clerk on 16/11/16, that the footpath be repaired. The Chair has tried to gain further updates as to any progress. He has been informed, by Steve Egley, that he has contacted his colleagues to ask about any potential resurfacing and has requested his colleagues look at the issue; however, no one has provided an update as yet.

Communications

We have been contacted by the Seafarers organisation regarding flying a flag for Merchant Navy Day. The Chair proposed passing this to the Village Hall Committee, as they would manage use of the flag pole. It was agreed that Billingley PC would make the offer of funding the purchase of the flag should the Village Hall wish to support the event.

An e-mail was received from YLCA regarding a circular e mail from Friends of the Earth, under the Freedom of Information Act. We haven’t received this e mail as a council. Action: Chair to inform the YLCA and provide our response.

Finances

8.1 Invoices and Cheques

The Chair asked approval to submit the following invoices. This was agreed by all councilors and cheque number 000266 issued.

£ 2.40 For postage (registered mail) for the audit

£ 4.40 Paving stones

£ 12.64 Fuel for lawn mower

£ 41.20 Toner for printer

8.2 Balance sheet of accounts and Current balance

The balance as of 16/5/17 was £3386.34

 

Bank Current Account

Date

Receipts

Payments

Cheque Number

Balance

31st Mar 17

Precept

£1579.00

£3592.34

1st Apr 17

£116.00

000264

£3476.34

8th May 17

£90.00

000265

£3386.34

26th June 2017

£60.64

000266

£3325.70

26th June 2017

£426.92

000267

£2898.78

8.3 The Insurance renewal premium for this year is £426.92. Cheque 000267 was issued.

8.4 Transparency Fund – Final applications are currently being invited under the transparency fund. Cllr Beech advised councils could make second applications and suggested applying for cartridges, laminator, hard drive, toner, printers. It was agreed the Clerk would make a further application. Action: Clerk and Councillors to consider requirements.

8.5 The annual audit needs to be published from tomorrow. This will be available on the village notice board and also the village web page. The Clerk was asked, and agreed, to purchase a gift for Mr. Watters, in thanks for his work on the audit.

Flat Lane report

The Chair has made numerous contacts with BMBC regarding the state of Flat Lane, and is pleased to provide the following update. A manager has now visited

Flat Lane and has agreed it is in need of work carrying out. From the 2nd of October, BMBC, will shut the road for 5 days and carry out the work required. The Chair has thanked him for this response. Spraying of weeds has also been undertaken on the footpath. Cllr Beech suggested notice of this be displayed to residents. Action: Chair will produce a notice for display.

Love Where You Live – Clean-up day

The Chair reported that eight volunteers, including councillors, turned up and carried out work around the village. He thanked everyone for their time.

Service of Lawn Mower

The Chair is experiencing problems with the lawn mower and has suggested a service is required. Permission was agreed to go ahead with the service. Action: Chair to arrange.

Feedback from the South Yorkshire Branch YLCA meeting

Cllr Beech provided feedback from South Yorkshire Branch of Yorkshire Local Councils Associations meeting held on 21/6/17

AGM – as this meeting was the AGM, the election of officers took place. All posts were filled and deputies agreed within the meeting.

Representation by Parish Councils to Local Planning Authorities and Boards –the draft proposal raised for submission by South Yorkshire branch to the Joint Executive Board of NALC, was agreed as follows:

That the NALC lobby Government for a change in legislation to provide that, no delegated decision making power should be afforded to Officers at Local Planning Authorities on planning applications where town or parish councils have submitted objections to that application (based of legitimate material considerations and planning law). Therefore, such planning applications must be heard by the relevant Committee of the Local Planning Authority.

Suggested action – As a council we have already adopted a policy to support individual representations. Additionally, that as a council we make a representation.

Voting representationIt was noted that some councils had not responded with their named nomination for the above. Failure to do so would eliminate voting

rights. Billingley Parish Council has recorded in council minutes

and responded to YLCA on this matter.

Training for Parish Councils – a training programme had been issued and further one day events are being planned in the near future. Suggested action – review these programmes and check any requirements for training of councilors. This adds to the ‘meet the must’ of a good parish council. This programme is available on the YLCA website. Proposed item for a future meeting agenda.

New Good Councilors Guide – a new guide had been published. Suggested action – it is unquantifiable what changes have been made. The cost of this publication is £3.20. Cllr Beech suggested we should obtain a copy of the booklet either digitally or hard copy to circulate for all to countersign as read and accept.

Guide to Finance and Transparency for Local Councils – a new booklet has been published and provides a guide for smaller local authorities. Suggested action – we should obtain a copy and the RFO and Gordon Watters be asked to check areas of compliance and report back to a future meeting.

Data Protection – a new data protection publication guide has been published. In this document, it proposes the appointment of a data control officer in 2018. The YLCA is checking this requirement in relation to its impact on smaller authorities and Parish Councils. Suggested action – we should check the robustness of our data and information retained electronically. Potential for addition to Billingley PC Risk Assessment document.

Digital Transparency Fund – grants continue to be available as previously reported. However, this is the last year of funding. The pot of money is now becoming limited as various councils had applied already in this new financial year. YLCA strongly recommend that Parish Councils assess any requirements for funding and ongoing maintenance to meet the requirements of digital transparency. Suggested action – Review our requirements for computers, peripherals and time. One consideration could be the purchase of a colour printer and inks for leaflets and posters. Additionally, we could purchase a laminator for village notice boards or other signage that we may require from time to time in the village.

The next meeting will be held in Billingley Village Hall, as per the suggestion of Cllr Beech.

13. Fly Tipping

Cllr Beech suggested we put a poster up regarding how to report fly tipping and encourage residents to report these incidents. Something along the lines of don’t let people spoil your village – report it. Action: Chair to produce.

14. Date and time of the next meeting

The next meeting will be held on the 11th Sept at 6.45pm.

The Chair closed the meeting at 7.26 pm and thanked all for their attendance and contributions

.

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Minutes of the Annual Meeting held on the 8/5/17
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Billingley Parish Council

Minutes of the Annual Meeting held on the 8/5/17 at 6.45pm

in Billingley Village Hall.

Present                                                                     In Attendance                                 

Cllr D Beech                                                             3 Residents

Cllr S Fenna                                                             Mr. G Watters (joined for agenda item 10)

Cllr M Fenna

Cllr M Thompson

 

 

  1. Election of Chair

Cllr Beech nominated Cllr M Fenna to continue as Chair.  This was seconded by Cllr Thompson and agreed by Cllr Fenna.

  1. Election of Vice Chair

Cllr Thompson said she wished to stand down as Vice Chair and nominate Cllr Beech.  This was accepted by Cllr Beech and seconded by Cllr S Fenna.

  1. Apologies

No apologies were received.

  1. Declarations of Interest

No declarations were made.

  1. Public Participation

A resident asked if there was any update on the bus shelter and state of repair of the footpath.  The Chair responded saying there had been no further updates received.  The Clerk confirmed that she had contacted them again, after the last meeting, but hadn’t heard anything either.

 

 

  1. 6. Public Admissions to Meetings Act 1960

There was no reason to exclude the public for any parts of the meeting.

  1. Minutes of the Previous AM and Previous Meeting

The previous minutes of the AM and the last meeting were agreed as an accurate record and signed by the Chair.

  1. Matters Arising

8.1 There has been no feedback from Steve Croft regarding our request for initiatives to reduce speeding but the road markings on Flat Lane have been repainted.

8.2 Memorial and Plaque – Eden Memorials have provided a quote for cleaning the memorial at £720.  This would include cleaning it all and fixing the top (which is coming loose).  There is, however, nothing we couldn’t do ourselves as part of a clean-up day.  They have said we will have trouble with the marble as long as it is outside.  Cllr Thompson suggested we could transfer the names from the marble plaque onto the proper memorial.  Cllr Beech said he would ask for an estimate re the lettering.  Cllr Thompson also thanked Cllr Beech for the work he had done on this.

8.3  Amended documents of BPC documents – The governance documents have been reviewed by all the Councilors. Minor amendments have been made and were accepted for commencement May 2017.

  1. Communications

9.1 Governance meeting held at Barnsley Town Hall

A governance review should be carried out every ten years, however, there hasn’t been one completed in Barnsley for many years.  Consequently, they are undertaking it this year.  The basic premise, for the review, is to make sure Parish Councils are still operating effectively and look at areas such as ratio of Councilors to voters, areas where there has been significant development/ building, areas where there haven’t had elections for quite a while etc.  They are not considering any boundary changes at this stage.  We will receive further correspondence and consultation.

  1. Finance

10.1 Financial Year End Audit – The Clerk provided a copy of the financial return for this year.  An explanation of these was provided by Mr Watters.  The meeting considered the accounting statements and the annual governance statement. Both were approved and signed by the Chair ready for submission.  The Council thanked Mr. Watters for his contribution.

10.2 Receipts received – The precept has now been received into the account -£1579.00.  No other receipts.

10.3 Current balance – The current balance stands at £3476.34

 

10.4 Balance sheet of accounts

 

  Bank Current Account
Date Receipts Payments Cheque Number Balance
9th June 2016 Previous statement balance     £3412.33
28th June 2016   £64.57 – Materials Love where you live 000254 £3347.76
29th June 2016   £412.56 Insurance 000253 £2935.20
8th July 2016   £50.00 for petty cash float 000256 £2885.20
12th July 2016   £10.00 payment to savings account 000255 £2875.20
12th sept 2016   £52.08 Ink cartridge and petrol 000257 £2823.12
12th sept 2016   £380.76 Lap top, scanner, ink cartridges x2 and 000258 £2442.36
13th Sept 16   £103.59 Windows package for lap top 000259 £2338.77
14th Nov 16   £85.44 000260 £2253.33
14th Nov 16   £35.00 000261 £2218.33
13th Mar 17   £175.00 000262 £2043.33
20th Mar 17   £29.99 000263 £2,013.34
         
31st Mar 17 Precept £1579.00   £3592.34
1st Apr 17   £116.00 000264 £3476.34
8th May 17   £90.00 000265 £3386.34

 

 

 

 

10.5 Payments/Cheques – A cheque for £90 was issued for room hire.  Number 265.

 

10.6 Financial Regulations and Risk Assessment Schedule

 

The Council carried out the annual review of these documents and they were agreed and carried forward.

 

 

  1. Love where you live

 

A discussion was held re the next event.  No national events are currently planned.  It was proposed we hold a further day in June.  The date was agreed of 25th June and a flyer will be produced to circulate to residents.

 

Date and Time of the Next Meeting

The Chair asked if the meeting could be moved forward to the 26th June.  All agreed this was acceptable.  The next meeting will be held on the 26th June at 6.45pm.

The meeting closed at 7.30 pm.

 

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Billingley Parish Council Minutes 13.3.17
avatar

Billingley Parish Council

Minutes of the Parish Meeting held on 13.3.17 at 6.45pm

Billingley Village Hall

 

Present                                                         In Attendance

 

Cllr M Fenna (Chair)

Cllr S Fenna                                                 4 residents

Cllr Beech

 

 

The Chair opened the meeting at 6.45pm.

 

 

 

  1. Public Participation

 

A request was made that the Parish Council make a further appeal for a bus shelter to be situated on Barnsley Road, Billingley Green Lane on the A635. Additionally, the pot holes on Flat Lane need filling in and no action has yet been taken to improve the footpath that runs alongside the A635. Additionally, there has been another incident of fly tipping.  Action: Clerk to follow up.   The previous Chair wished to make it known that at the time of removing the war memorial plaque from the Chapel, he sought somewhere for it to be displayed inside, ideally the Village Hall, but this was declined and no further alternatives were offered.  Consequently, there was no option but to site it next to the current memorial.  This was agreed by the Parish Council at that time.

 

  1. Public Admissions to Meeting Act (1960)

It was agreed that there was no need to exclude the public from any part of this meeting.

  1. Apologies

Apologies were received from Cllr Thompson and Cllr Saunders

 

 

 

 

  1. Minutes of the Meeting

 

There were no matters of accuracy from the previous minutes and the previous minutes were signed by the Chair.  The Chair noted that we must be vigilant; however, with making sure the minutes accurately reflect what is said at meetings.

 

 

  1. Declarations of interest

 

None were raised.

 

 

  1. Matters arising

 

6.1 Speed Reduction – Steve Croft previously contacted the Chair to say the 7 day and weekday combined flow is so low that we don’t have an issue.  Only 1% were travelling at excess of the threshold for enforcement i.e. above 35 mph.  These results were circulated to all residents.  In response to this the Council have received a suggestion by a resident, that we place stickers on wheelie bins regarding the speed limit and speed safety.  Cllr Beech and the other Councilors felt this would be an appropriate step to take; however, we would need to seek permission from Barnsley Council and the Police.

 

He also stated that there was an article in the Barnsley Chronicle regarding volunteers from the community being trained to monitor traffic and use speed guns within their locality.  Location operations could be suggested by communities.  This might be something we could consider; however, it would clearly need the active support of residents.

 

Additionally, Cllr Beech has spoken to Woodsetts council regarding how they obtained a digital sign that flashes up the speed cars are travelling.  They come under the jurisdiction of Rotherham Council, who were favorable to the use of these at the time, but now even they are struggling with monies and are unable to fund any more of these projects.

 

In summary, there are several possible options to consider.  The Cllrs will explore these more prior to the next meeting.

 

 

6.2 Great British Clean up Day

 

This was a successful day with fifteen residents supporting the event on the day and others taking part on the Friday and Saturday.  Thank you to all of the residents for their support.  The Chair reported, however, that since the event, Mr Crapper has cut back the hedges and the debris is now on the pavements/roads again.  Cllr Beech also noted that debris had been left on Back Lane, and wished to extend thanks to the resident who had swept it.

 

Cllr Beech stated that he felt part of the success was due to it being a national event.  He suggested that our events in the future should be co-ordinated with other national events.  We can then utilise their resources/posters etc. to promote the activity and gain more momentum.

 

6.3 Feedback from the regional Yorkshire Local Councils Association meeting

 

Cllr Beech reported that a large part of the meeting was dedicated to discussing the restructure of the YLCA from 32 to 22 delegates on the Joint Executive Board and how this could be achieved.  Representation by Parish Councils in terms of planning applications, was discussed; dissatisfaction being expressed that a council’s vote is only counted as one vote.  The National Association for Local Councils intend to lobby for Parish Councils to be given more voting weight.  This being the case, however, they urge Parish Councils to support residents in making objections individually.  Regarding increases in precepts, councils are being asked to show restraint and not to add money for additional projects, but be clear that this is for funding current/existing activities.  The digital transparency fund continues and bids are still invited.  Cllr Beech suggests we should consider whether we apply for anything else i.e. laminator and a further printer for the Chair.  A reminder was issued regarding the transparency code for councils with populations under 25,000.  Cllr Beech commented that we need to comply with this and review our procedures, standing orders etc. to ensure we are fully compliant.  The War Memorial Trust are actively engaged with Historic England in trying to get War Memorials registered, Cllr Beech will explore registering ours.  If it is listed this may help us with achieving funding/grants.

 

6.4 Memorial Update

 

In terms of maintaining and repairing the War Memorial, Cllr Beech has spoken to a stone mason who has visited today to inspect our memorial and provide advice.   The stone mason advised that all it requires is granite bleach and use of a pressure washer to clean it, which he suggests we could do ourselves.  They could do it, but the cost would be approximately £600.  The plaque outside, however, is more of a problem. It is made of marble and it will continue to deteriorate with age, unless kept indoors.    He advised the only thing to do is to keep cleaning it, again, with a pressure washer.  It is also suggested we could re-do the lettering ourselves.  The only alternative would be to put a Perspex cover over it.  Cllr Beech has requested that a quote be provided for the maintenance of both so that we can consider it.  Cllr Beech also asked about the plaque in storage and said he could ask someone about this, but if it was marble it would really need to be kept inside.  Action: to consider once the quote is returned.  The Chair advised that Darfield are having some work done on their memorial and have found that CT Butterfields are significantly cheaper than other companies.

 

  1. Correspondence

 

A communication has been received from BMBC regarding the operation of Parish Councils.  It is part of a scoping exercise to establish how councils are operating and if they are operating effectively.  The Chair proposed we respond to say that we are operating effectively and wouldn’t suggest any changes are required.  Action: Chair and Clerk to discuss and respond.  

 

A communication has been forwarded to us from Lynn Bembridge re applying to be part of the Yorkshire’s Back Garden campaign; this has grants attached.  The Chairs view is that we can’t take anything else on above and beyond the Love Where You Live Work at present.

 

We have received a correspondence from a firm of insurance brokers (Norris and Fisher Insurance Broker LTD), regarding our insurance needs.  We are covered with our present providers for the next twelve months; however, we will keep this for the future.

 

Clerks direct circulated.

 

 

  1. Financial Update

 

8.1 Invoices/Payments – No receipts since the last meeting.  One Invoice received for the minute book purchased by Cllr Beech – cost £29.99.  A cheque can be issued once Cllr Thompson is available to sign.  Cheque issued for charitable donation of £175 to Bluebell wood – Cheque number 000262 (see item 8.6).

 

8.2 Balance – The balance remains at £2043.33

 

Balance sheet of accounts

 

  Bank Current Account
Date Receipts Payments Cheque Number Balance
9th June 2016 Previous statement balance     £3412.33
28th June 2016   £64.57 – Materials Love where you live 000254 £3347.76
29th June 2016   £412.56 Insurance 000253 £2935.20
8th July 2016   £50.00 for petty cash float 000256 £2885.20
12th July 2016   £10.00 payment to savings account 000255 £2875.20
12th sept 2016   £52.08 Ink cartridge and petrol 000257 £2823.12
12th sept 2016   £380.76 Lap top, scanner, ink cartridges x2 and 000258 £2442.36
13th Sept 16   £103.59 Windows package for lap top 000259 £2338.77
14th Nov 16   £85.44 000260 £2253.33
14th Nov 16   £35.00 000261 £2218.33
13th March 17   £175.00 000262 £2043.33
Not yet issued   £29.99 Not yet issued £2,013.34

 

 

 

Bank Savings Account
Date Opening Balance Receipts Payments Balance
 12th July 2016  £1668.62   £10.00 transfer from current account £1678.62

 

 

8.4        Financial Plan

 

Regular Outgoings Income Current Balance
  Precept £1579.00 £2,013.34 regular account
    £1678.62 savings
£115          YLCA    
£175.00     Charitable donation    
£470          Insurance Zurich    
£35            Poppy wreath    
£90            Room hire    
£175.00     Love where you live associated costs i.e. petrol, maintenance, equipment.    

 

Please note all costs are approximate.  With spending, as above this would leave a balance of approximately £4210.96 in total or £2532.34 less the savings.

 

8.5 Precept

 

The recommendation of the January meeting was that the precept be set at 1.75%, however, thanks to a grant from Barnsley Council this has now been set at 1.42%.

 

8.6 Charitable donation

 

As no suggestions have been made by residents, Cllr Beech proposed we ask the Clerk to nominate a charity.  The Clerk nominated Bluebell wood, this was seconded by Cllr S Fenna and carried unanimously.

 

 

8.7 Digital transparency funds

 

Cllr Beech reported that councils could still bid under this pot of monies and encouraged uptake.  A discussion took place as to further equipment we could purchase and it was suggested a second colour printer and a laminator along with the sundries needed for them.  This will be discussed further.

 

 

  1. Governance

 

The Chair asked that all Councillors look at all the governance papers during the next few weeks so that any comments/amendments that were needed to comply with Governance and Compliance be made, with the final documents presented to the annual meeting in May. Action: All Councillors and clerk to review and comment or indicate acceptance of current published documents before end of April

 

 

  1. Love where you live campaign.

 

The Chair asked if we should hold a further meeting to ask residents how they wish to take this forward.  Cllr Beech suggested we follow the national event agenda.  The point was made that any suggestions that are made need the commitment of the villagers to help.  Cllr Beech suggested it stays on the agenda for regular discussion.

 

 

 

 

 

  1. Representative for Yorkshire Councils Association (YLCA).

 

A nomination is required to represent the Parish Council at the YLCA.  This post has voting rights.  The Chair nominated Cllr Beech and this was seconded by Cllr S Fenna.  Cllr Beech agreed.  No formal notification is required.

 

  1. Changes to planning

 

The Chair explained that if anything comes from Barnsley Council that effects Billingley or the surrounding area, we should encourage as many residents as possible to respond as the Parish Council only count as one vote.   It was additionally noted that should we need to we can legally copy planning documents we receive.

 

  1. War Memorial

 

Cllr Beech will look at registering the War Memorial with Historic England.

.

 

  1. Future Meeting Dates

 

 

8th May is the Annual Meeting

 

10th July

 

11th Sept

 

13th November.

 

15th January 2018

 

12th March 2018

 

14th May 2018 annual meeting

 

All to commence at 6.45 and to be held in Billingley Village Hall.

 

 

  1. Date and time of the next meeting

 

The next meeting will be held on Monday 8th May at 6.45pm and will be the Annual Meeting.

 

The Chair closed the meeting at 7.56pm and thanked all for their attendance and contribution.

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Billingley Parish Council Minutes 9th January 2017
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Billingley Parish Council

Minutes of the Parish Meeting held on 9.1.17 at 6.45pm

Billingley Village Hall

 

Present                                                 In Attendance

 

Cllr M Fenna (Chair)

Cllr S Fenna                                          3 residents

Cllr Beech

Cllr Thompson

 

The Chair opened the meeting at 6.45pm.

 

 

 

  1. Public Participation

 

No matters were raised.

 

 

  1. Public Admissions to Meeting Act (1960)

It was agreed that there was no need to exclude the public from any part of this meeting.

  1. Apologies

 

Apologies received from Cllr Coates and Saunders

 

 

  1. Minutes of the Meeting

 

There were no matters of accuracy from the previous minutes.

 

 

  1. Declarations of interest

 

None were raised.

 

 

 

 

  1. Matters arising

 

6.1 Speed Reduction – Steve Croft has contacted the Chair to say the 7 day and weekday combined flow is so low that we don’t have an issue.  Only 1% were travelling at excess of the threshold for enforcement i.e. above 35 mph.  Results are attached to these minutes.  Cllr Beech stated this shouldn’t prevent us from looking at other options and Councilors will continue to explore what if anything can be achieved.

 

6.2 Footpaths – Re the footpath bordering the A635 – A response has been received from BMBC Highways department to say they have added it to their work schedule.  The council will monitor progress.  The Chair has also contacted the council to ask about the street cleaning schedule and spraying of the verges on Flat Lane to prevent the vegetation taking over.

 

6.3 Planning meetings – The Clerk clarified that any additional planning meetings would need to be open to the public.

 

6.4 Thank you – The Chair thanked Brian Moore, Victor Fielding, Gordon Watters and Barry Senior for the Village Christmas decorations.  Also Marie Louise Archibald for the planting near the memorial.

 

6.5 Minute Book- The Clerk and Cllr Beech have tried to source a new minute book but these are very expensive.  Cllr Thompson suggested contacting YLCA re the cost if bought through them.  Action: Clerk to contact.

 

 

  1. Voluntary contract for the Clerk

 

The voluntary contract has been submitted and HMRC have agreed they are happy with this agreement.  YLCA are also satisfied.

 

 

8.Communications

 

Communication received regarding copying planning applications.  Advised that Local councils must obtain the required permission from the Local Planning Authority prior to copying, issuing and making available in electronic form all planning applications. Without such permission the copyright owner could take legal action against the council.  However, Joe Jenkinson, Head of Planning and Building Control at Barnsley MBC has confirmed a blanket permission to all parish and town councils in the area to copy planning applications in accordance with the principles laid out in NALC’s Legal Topic Note 60.

 

 

Changes to bus routes have been publicised and a request made by a resident that we obtain the routes for local services.  We have obtained some but others are not printed as yet.  These are due to be published end of January and will be forwarded on.

 

Clerks direct circulated.

 

Gordon Watters has approached the council to say that he had not been able to obtain a replacement paper recycling bag and contacted the Chair for support.  The Chair has managed to acquire 18 bags if any other residents require one.

 

 

  1. Financial Update

 

 

9.1 Invoices/Payments –No receipts or invoices since the last meeting.

 

9.2 Balance – As of the 15th December the balance was £2218.33

 

Balance sheet of accounts

 

  Bank Current Account
Date Receipts Payments Cheque Number Balance
9th June 2016 Previous statement balance     £3412.33
28th June 2016   £64.57 – Materials Love where you live 000254 £3347.76
29th June 2016   £412.56 Insurance 000253 £2935.20
8th July 2016   £50.00 for petty cash float 000256 £2885.20
12th July 2016   £10.00 payment to savings account 000255 £2875.20
12th sept 2016   £52.08 Ink cartridge and petrol 000257 £2823.12
12th sept 2016   £380.76 Lap top, scanner, ink cartridges x2 and 000258 £2442.36
13th Sept 16   £103.59 Windows package for lap top 000259 £2338.77
14th Nov 16   £85.44 000260 £2253.33
14th Nov 16   £35.00 000261 £2218.33

 

 

 

Bank Savings Account
Date Opening Balance Receipts Payments Balance
 12th July 2016  £1668.62   £10.00 transfer from current account £1678.62

 

 

9.3 Charitable donation – In lieu of not paying a wage to the Clerk, a charitable donation will be made.  If residents have any suggestions, they should submit these to any member of the council prior to the beginning of March.

 

 

9.4 Financial plan – this will be agreed at the next meeting.

 

9.5 Precept – Following a split vote between a proposal of 1.75% and 2% the Chair cast his vote in favour of 1.75.  Agreed precept should be set at 1.75 % to cover inflation.  Action: Clerk will inform BMBC.

 

 

 

  1. Love Where you Live

 

10.1 Monitoring form for grant – The monitoring form was submitted after the last meeting and we have had no feedback so we presume everything is satisfactory.

 

10.2 Village Tidy Up-The Chair questioned whether we need another meeting to ask the residents again what they want to happen and to try and get more people involved.  The councilors agreed with this.  This will be discussed further at the next meeting.

 

There is a Great British Tidy up event from the 3rd to 5th March and your Parish Council is suggesting the 5th March as a village clean up day to mark this, we will advise once we have all the details.  Cllr Beech will register the village and see if there any materials we can use.

 

There is a plaque, in a resident’s garage, obtained, for the millennium that could be situated near the memorial.  However, we would need to check if it is suitable for being sited outside.  Additionally, the inscription on the memorial needs refurbishing and we probably need someone to look at it and advise re the weathering.  Action: Cllr Thompson will speak to someone regarding this.

  1. Date and time of the next meeting

 

The next meeting will be held on Monday 13th March at 6.45pm

 

Future meeting dates to be discussed at the next meeting.

 

The Chair closed the meeting at 7.45 and thanked all for their attendance and contribution.

 

 

Speed Survey

 

The speed survey was carried out over a 7 day period commencing 12th July 2016 and the equipment was located adjacent to lighting column number 5. The results are as follows;

 

7 day combined flow –                  average speed = 24.5 mph           85th percentile speed = 27.12 mph

7 day northbound flow –               average speed = 23.95 mph        85th percentile speed  = 26.58 mph

7 day southbound flow –               average speed = 24.96 mph        85th percentile speed = 27.38 mph

 

Weekday combined flow –           average speed = 24.1 mph           85th percentile speed = 26.5 mph

Weekday northbound flow –      average speed = 23.5 mph           85th percentile speed = 26.0 mph

Weekday southbound flow –      average speed = 24.5 mph           85th percentile speed = 26.7 mph

 

The speed limit on high Street is 30mph and these results show an exceptional level of compliance with the posted speed limit, with only 1% of vehicles travelling at a speed in excess of the threshold for enforcement. The threshold for enforcement being 35mph.

 

I understand that some residents may perceive that speeds are greater than they are in reality. Unfortunately, this is not something that the Council can overcome. I am happy for these results to be shared in the hope that it gives them some comfort that overall speeds are not excessive.

 

Regards.

 

Steve Croft

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