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Love Where You Live Tidy Billingley Event

  The next tidy Billingley event is being held on the 11th June.  All volunteers appreciated to help keep our village looking beautiful.  Please meet at the village hall at 9am.  The event will run between 9-11.  Refreshments will be … Continue reading

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Love Where You Live clean up campaign

A huge thank you to all the residents that took part on the last Love Where You Live clean-up day. The next event will take place on the 11th June between 9-11. Please meet at the village hall,  which will … Continue reading

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A new plea for helping hands

As you probably know, because you are likely to hear us begging all the time, we are always in need of helpers. We always make Billingley Village Hall spick and span for all hirers but the cleaning is very time … Continue reading

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Billingley history club war memorial evening

On 4th August 2014 Andrew and Jackie Oates presented the most interesting talk, at an event hosted by Billingley history club, about the men depicted on the Billingley war memorial. The talk was followed by a dedication at the cenotaph … Continue reading

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Photos from Billingley Grand Depart

On Saturday 28th June 2014 Billingley supported the Tour De France with a family fun ride around the local area. These photos were taken on the day. Click to enlarge. … Continue reading

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Billingley Macmillan Coffee Morning

£241 raised. A wonderful effort by very generous villagers. . A wonderful tribute to Helen Fielding, in whose memory the money was raised. Many thanks to you all, Cynthia and Bob … Continue reading

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AGM 2014

Don’t forget the 2014 AGM is at the village hall tonight at 8.30pm.

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New roof and walls straightened

21st June 2004 the roof is replaced and the walls are straightened. … Continue reading

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Suggest a film – Billingley cinema

Have an idea what film you’d like us to show at Billingley Cinema? Suggest a film – Billingley cinema The most recent showings were Gravity, Philomena and War Horse. Come along with family or friends – it’s just like the … Continue reading

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Billingley Cinema Night Friday 6th June 2014

Join us at the Billingley cinema on Friday 6th June to see the Sci-Fi blockbuster, “GRAVITY” starring Sandra Bullock and George Clooney. Doors open at 7pm. … Continue reading

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Minutes of the Parish Meeting held on 11.9.17
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Billingley Parish Council

Minutes of the Parish Meeting held on 11.9.17 at 6.45pm

Billingley Village Hall

Present                                                 In Attendance

 

Cllr M Fenna (Chair)

Cllr S Fenna                                          Two residents

Cllr Beech                                              A Fawcett (Clerk)

Cllr Thompson

Cllr Archibald

 

Apologies

 

Cllr Saunders

Cllr Coates

 

The Chair opened the meeting at 6.45pm.

 

 

  1. Public Participation

 

No comments made

 

  1. Public Admissions to Meeting Act (1960)

It was agreed that there was no need to exclude the public from any part of this meeting.

  1. Apologies

Apologies were received from Cllr Coates and Cllr Saunders

 

 

  1. Minutes of the Meeting

 

These were agreed by all as an accurate record and signed by the Chair.  Cllr Beech requested that a final draft of the minutes is sent to Councilors as soon as finalised.

 

 

  1. Co-option of new Parish Councilor

 

Iain Archibald has accepted the position of Councilor.  The Chair welcomed him to the meeting.  The acceptance and declaration of interest forms were signed.

 

 

  1. Declarations of interest

 

None were raised.

 

  1. Matters arising

 

7.1 Memorial update –Cllr Thompson was requested by the Chair to discuss with the conservation team at Brodsworth Hall (Local English Heritage Site) the comments made by a member of the public at a previous meeting re upkeep of the marble.  A report was provided and is attached to these minutes.  The Chair suggested that we look to obtain an estimate regarding the re- lettering and then look at funding options.  Cllr Beech reinforced the point that there is no urgency to undertake this and all options should be properly explored prior to a decision being made.   The remaining Councilors were in agreement.

 

7.2 Dearne Valley footpath – The Chair reported that the Council are still unable to say if they will be able to proceed due to funding issues.  Moreover, that they are looking at potential future plans for the A635 highway, until such time as they know what if any action is needed for the A635, they are unlikely to undertake any work on repairing the footpath.

 

7.3 Merchant Navy Update- The flag has been raised and flown for the week in support of the Merchant Navy Day.  It is suggested that we repeat this for the anniversary every year.

 

7.4 Transparency Fund –A submission was made for further equipment, however, this has been declined due to the previous submission made.

 

 

  1. Finances

 

8.2 Invoices and Cheques

 

An invoice has been submitted for:

£113.21 for service and repairs to the lawn mower – Cheque number 0000268 has been issued.

Invoice submitted for

 

Flag for Merchant Navy Day – £42.36

Petrol for lawn mower – £12.05

Line for strimmer and paint – £16.88

 

Total of £71.29

 

It was agreed to reimburse the Chair for these invoices, cheque no 00270 was issued at the meeting.

8.3 Balance sheet of accounts and Current balance

 

The balance as of 23/8/17 stands at £2775.57 this includes a cheque 000269 issued for £10 paid into the savings account – due to a deposit being required into the savings account to keep it active on a yearly basis.  The savings account as of the 26/7/17 stands at £1691.13 including said cheque.

 

  Bank Current Account
Date Receipts & Invoices Payments Cheque Number Balance
31st Mar 17 Precept £1579.00 £3592.34
1st Apr 17 YLCA membership £116.00 000264 £3476.34
8th May 17 Room Hire £90.00 000265 £3386.34
26th June 2017 Toner

Fuel

Postage

Pavers

£60.64 000266 £3325.70
26th June 2017 Zurich Insurance £426.92 000267 £2898.78
26th July 2017 Fosters – service for lawn mower £113.21 000268 £2785.57
23rd August

2017

Into savings £10 000269 £2775.57
11th September 2017 Flag

Petrol

Paint

Strimmer line

£71.29 000270 £2704.28

 

8.4 Audit Update The Clerk has received a call re a minor issue/query with the audit, but official feedback has not yet been received.

 

 

  1. Flat Lane report

 

The Chair reminded those present that from the 2nd of October, BMBC, will shut the road for 5 days to carry out the work required.

 

 

  1. Memorial Service

 

The Chair will liaise with Mr D Finney re conducting the ceremony and the village hall committee regarding opening up the Hall for refreshments afterwards.

 

  1. Communications

 

11.1 On the 10/7 a letter was received re the governance review.  The Chair contacted BMBC to check that our previous responses had been received (they had).  Cllr Beech suggested we should make this a regular item on the agenda to ensure we do not miss any developments that we may need to respond to for the duration of the governance review.

 

11.2 Residents have approached the Chair re Street light number 2 on Flat Lane, which isn’t fully visible due to overhanging trees.  The Chair has contacted the highways department and they have visited the site, however, they have looked at the base of the light rather than the actual light and responded to say there are no obstructions at the base.  The Chair will follow up.

 

11.3 An amendment to a previous planning permission approval has been received re Dial House to BMBC planning.  This is to demolish and replace an external stairway (planning app 2016/0898). The Parish council saw no reason to raise any objections to this amendment.

 

11.4 Cllr Beech advised that the next YLCA meeting will include a speaker from Network Rail to discuss Network Works only (ie tree cutting, access etc) it is not to discuss any HS2 or the running of the Network.  If anyone has any queries, they should forward them through Cllr Beech.  This meeting is being held in Billingley Village Hall, as per Cllr Beech’s previous suggestion.

 

 

 

  1. Date and time of the next meeting

 

The next meeting will be held on the 13th November at 6.45pm. 

 

 

The Chair closed the meeting at 7.30pm and thanked everyone for attending.

.

 

 

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Minutes of the Parish Meeting held on 26.6.17
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Billingley Parish Council

Minutes of the Parish Meeting held on 26.6.17 at 6.45pm

Billingley Village Hall

Present        In Attendance

Cllr M Fenna (Chair)

Cllr S Fenna One resident

Cllr Beech

Cllr Thompson

Apologies

Cllr Saunders

Cllr Coates

The Chair opened the meeting at 6.45pm.

Public Participation

No comments made

Public Admissions to Meeting Act (1960)

It was agreed that there was no need to exclude the public from any part of this meeting.

Apologies

Apologies were received from Cllr Coates and Cllr Saunders

Minutes of the Meeting

There were no matters of accuracy from the previous minutes of the Annual Meeting and the previous minutes were signed by the Chair.

Declarations of interest

None were raised.

Matters arising

6.1 Speed ReductionNothing further to report at present.

.

6.2 Memorial update – Options are currently being explored and advice is being taken.

6.3 Bus shelter update- The Chair has been in touch with South Yorkshire transport and they have confirmed the shelter is still on the hot spot list; however, BMBC are saying they consider it a low priority with current budget restraints. There is nothing further we can do at this stage.

6.4 Dearne Valley footpath update – The Chair has been informed, that a service action was raised, following a request by the Clerk on 16/11/16, that the footpath be repaired. The Chair has tried to gain further updates as to any progress. He has been informed, by Steve Egley, that he has contacted his colleagues to ask about any potential resurfacing and has requested his colleagues look at the issue; however, no one has provided an update as yet.

Communications

We have been contacted by the Seafarers organisation regarding flying a flag for Merchant Navy Day. The Chair proposed passing this to the Village Hall Committee, as they would manage use of the flag pole. It was agreed that Billingley PC would make the offer of funding the purchase of the flag should the Village Hall wish to support the event.

An e-mail was received from YLCA regarding a circular e mail from Friends of the Earth, under the Freedom of Information Act. We haven’t received this e mail as a council. Action: Chair to inform the YLCA and provide our response.

Finances

8.1 Invoices and Cheques

The Chair asked approval to submit the following invoices. This was agreed by all councilors and cheque number 000266 issued.

£ 2.40 For postage (registered mail) for the audit

£ 4.40 Paving stones

£ 12.64 Fuel for lawn mower

£ 41.20 Toner for printer

8.2 Balance sheet of accounts and Current balance

The balance as of 16/5/17 was £3386.34

 

Bank Current Account

Date

Receipts

Payments

Cheque Number

Balance

31st Mar 17

Precept

£1579.00

£3592.34

1st Apr 17

£116.00

000264

£3476.34

8th May 17

£90.00

000265

£3386.34

26th June 2017

£60.64

000266

£3325.70

26th June 2017

£426.92

000267

£2898.78

8.3 The Insurance renewal premium for this year is £426.92. Cheque 000267 was issued.

8.4 Transparency Fund – Final applications are currently being invited under the transparency fund. Cllr Beech advised councils could make second applications and suggested applying for cartridges, laminator, hard drive, toner, printers. It was agreed the Clerk would make a further application. Action: Clerk and Councillors to consider requirements.

8.5 The annual audit needs to be published from tomorrow. This will be available on the village notice board and also the village web page. The Clerk was asked, and agreed, to purchase a gift for Mr. Watters, in thanks for his work on the audit.

Flat Lane report

The Chair has made numerous contacts with BMBC regarding the state of Flat Lane, and is pleased to provide the following update. A manager has now visited

Flat Lane and has agreed it is in need of work carrying out. From the 2nd of October, BMBC, will shut the road for 5 days and carry out the work required. The Chair has thanked him for this response. Spraying of weeds has also been undertaken on the footpath. Cllr Beech suggested notice of this be displayed to residents. Action: Chair will produce a notice for display.

Love Where You Live – Clean-up day

The Chair reported that eight volunteers, including councillors, turned up and carried out work around the village. He thanked everyone for their time.

Service of Lawn Mower

The Chair is experiencing problems with the lawn mower and has suggested a service is required. Permission was agreed to go ahead with the service. Action: Chair to arrange.

Feedback from the South Yorkshire Branch YLCA meeting

Cllr Beech provided feedback from South Yorkshire Branch of Yorkshire Local Councils Associations meeting held on 21/6/17

AGM – as this meeting was the AGM, the election of officers took place. All posts were filled and deputies agreed within the meeting.

Representation by Parish Councils to Local Planning Authorities and Boards –the draft proposal raised for submission by South Yorkshire branch to the Joint Executive Board of NALC, was agreed as follows:

That the NALC lobby Government for a change in legislation to provide that, no delegated decision making power should be afforded to Officers at Local Planning Authorities on planning applications where town or parish councils have submitted objections to that application (based of legitimate material considerations and planning law). Therefore, such planning applications must be heard by the relevant Committee of the Local Planning Authority.

Suggested action – As a council we have already adopted a policy to support individual representations. Additionally, that as a council we make a representation.

Voting representationIt was noted that some councils had not responded with their named nomination for the above. Failure to do so would eliminate voting

rights. Billingley Parish Council has recorded in council minutes

and responded to YLCA on this matter.

Training for Parish Councils – a training programme had been issued and further one day events are being planned in the near future. Suggested action – review these programmes and check any requirements for training of councilors. This adds to the ‘meet the must’ of a good parish council. This programme is available on the YLCA website. Proposed item for a future meeting agenda.

New Good Councilors Guide – a new guide had been published. Suggested action – it is unquantifiable what changes have been made. The cost of this publication is £3.20. Cllr Beech suggested we should obtain a copy of the booklet either digitally or hard copy to circulate for all to countersign as read and accept.

Guide to Finance and Transparency for Local Councils – a new booklet has been published and provides a guide for smaller local authorities. Suggested action – we should obtain a copy and the RFO and Gordon Watters be asked to check areas of compliance and report back to a future meeting.

Data Protection – a new data protection publication guide has been published. In this document, it proposes the appointment of a data control officer in 2018. The YLCA is checking this requirement in relation to its impact on smaller authorities and Parish Councils. Suggested action – we should check the robustness of our data and information retained electronically. Potential for addition to Billingley PC Risk Assessment document.

Digital Transparency Fund – grants continue to be available as previously reported. However, this is the last year of funding. The pot of money is now becoming limited as various councils had applied already in this new financial year. YLCA strongly recommend that Parish Councils assess any requirements for funding and ongoing maintenance to meet the requirements of digital transparency. Suggested action – Review our requirements for computers, peripherals and time. One consideration could be the purchase of a colour printer and inks for leaflets and posters. Additionally, we could purchase a laminator for village notice boards or other signage that we may require from time to time in the village.

The next meeting will be held in Billingley Village Hall, as per the suggestion of Cllr Beech.

13. Fly Tipping

Cllr Beech suggested we put a poster up regarding how to report fly tipping and encourage residents to report these incidents. Something along the lines of don’t let people spoil your village – report it. Action: Chair to produce.

14. Date and time of the next meeting

The next meeting will be held on the 11th Sept at 6.45pm.

The Chair closed the meeting at 7.26 pm and thanked all for their attendance and contributions

.

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Minutes of the Annual Meeting held on the 8/5/17
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Billingley Parish Council

Minutes of the Annual Meeting held on the 8/5/17 at 6.45pm

in Billingley Village Hall.

Present                                                                     In Attendance                                 

Cllr D Beech                                                             3 Residents

Cllr S Fenna                                                             Mr. G Watters (joined for agenda item 10)

Cllr M Fenna

Cllr M Thompson

 

 

  1. Election of Chair

Cllr Beech nominated Cllr M Fenna to continue as Chair.  This was seconded by Cllr Thompson and agreed by Cllr Fenna.

  1. Election of Vice Chair

Cllr Thompson said she wished to stand down as Vice Chair and nominate Cllr Beech.  This was accepted by Cllr Beech and seconded by Cllr S Fenna.

  1. Apologies

No apologies were received.

  1. Declarations of Interest

No declarations were made.

  1. Public Participation

A resident asked if there was any update on the bus shelter and state of repair of the footpath.  The Chair responded saying there had been no further updates received.  The Clerk confirmed that she had contacted them again, after the last meeting, but hadn’t heard anything either.

 

 

  1. 6. Public Admissions to Meetings Act 1960

There was no reason to exclude the public for any parts of the meeting.

  1. Minutes of the Previous AM and Previous Meeting

The previous minutes of the AM and the last meeting were agreed as an accurate record and signed by the Chair.

  1. Matters Arising

8.1 There has been no feedback from Steve Croft regarding our request for initiatives to reduce speeding but the road markings on Flat Lane have been repainted.

8.2 Memorial and Plaque – Eden Memorials have provided a quote for cleaning the memorial at £720.  This would include cleaning it all and fixing the top (which is coming loose).  There is, however, nothing we couldn’t do ourselves as part of a clean-up day.  They have said we will have trouble with the marble as long as it is outside.  Cllr Thompson suggested we could transfer the names from the marble plaque onto the proper memorial.  Cllr Beech said he would ask for an estimate re the lettering.  Cllr Thompson also thanked Cllr Beech for the work he had done on this.

8.3  Amended documents of BPC documents – The governance documents have been reviewed by all the Councilors. Minor amendments have been made and were accepted for commencement May 2017.

  1. Communications

9.1 Governance meeting held at Barnsley Town Hall

A governance review should be carried out every ten years, however, there hasn’t been one completed in Barnsley for many years.  Consequently, they are undertaking it this year.  The basic premise, for the review, is to make sure Parish Councils are still operating effectively and look at areas such as ratio of Councilors to voters, areas where there has been significant development/ building, areas where there haven’t had elections for quite a while etc.  They are not considering any boundary changes at this stage.  We will receive further correspondence and consultation.

  1. Finance

10.1 Financial Year End Audit – The Clerk provided a copy of the financial return for this year.  An explanation of these was provided by Mr Watters.  The meeting considered the accounting statements and the annual governance statement. Both were approved and signed by the Chair ready for submission.  The Council thanked Mr. Watters for his contribution.

10.2 Receipts received – The precept has now been received into the account -£1579.00.  No other receipts.

10.3 Current balance – The current balance stands at £3476.34

 

10.4 Balance sheet of accounts

 

  Bank Current Account
Date Receipts Payments Cheque Number Balance
9th June 2016 Previous statement balance     £3412.33
28th June 2016   £64.57 – Materials Love where you live 000254 £3347.76
29th June 2016   £412.56 Insurance 000253 £2935.20
8th July 2016   £50.00 for petty cash float 000256 £2885.20
12th July 2016   £10.00 payment to savings account 000255 £2875.20
12th sept 2016   £52.08 Ink cartridge and petrol 000257 £2823.12
12th sept 2016   £380.76 Lap top, scanner, ink cartridges x2 and 000258 £2442.36
13th Sept 16   £103.59 Windows package for lap top 000259 £2338.77
14th Nov 16   £85.44 000260 £2253.33
14th Nov 16   £35.00 000261 £2218.33
13th Mar 17   £175.00 000262 £2043.33
20th Mar 17   £29.99 000263 £2,013.34
         
31st Mar 17 Precept £1579.00   £3592.34
1st Apr 17   £116.00 000264 £3476.34
8th May 17   £90.00 000265 £3386.34

 

 

 

 

10.5 Payments/Cheques – A cheque for £90 was issued for room hire.  Number 265.

 

10.6 Financial Regulations and Risk Assessment Schedule

 

The Council carried out the annual review of these documents and they were agreed and carried forward.

 

 

  1. Love where you live

 

A discussion was held re the next event.  No national events are currently planned.  It was proposed we hold a further day in June.  The date was agreed of 25th June and a flyer will be produced to circulate to residents.

 

Date and Time of the Next Meeting

The Chair asked if the meeting could be moved forward to the 26th June.  All agreed this was acceptable.  The next meeting will be held on the 26th June at 6.45pm.

The meeting closed at 7.30 pm.

 

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Billingley Parish Council Minutes 13.3.17
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Billingley Parish Council

Minutes of the Parish Meeting held on 13.3.17 at 6.45pm

Billingley Village Hall

 

Present                                                         In Attendance

 

Cllr M Fenna (Chair)

Cllr S Fenna                                                 4 residents

Cllr Beech

 

 

The Chair opened the meeting at 6.45pm.

 

 

 

  1. Public Participation

 

A request was made that the Parish Council make a further appeal for a bus shelter to be situated on Barnsley Road, Billingley Green Lane on the A635. Additionally, the pot holes on Flat Lane need filling in and no action has yet been taken to improve the footpath that runs alongside the A635. Additionally, there has been another incident of fly tipping.  Action: Clerk to follow up.   The previous Chair wished to make it known that at the time of removing the war memorial plaque from the Chapel, he sought somewhere for it to be displayed inside, ideally the Village Hall, but this was declined and no further alternatives were offered.  Consequently, there was no option but to site it next to the current memorial.  This was agreed by the Parish Council at that time.

 

  1. Public Admissions to Meeting Act (1960)

It was agreed that there was no need to exclude the public from any part of this meeting.

  1. Apologies

Apologies were received from Cllr Thompson and Cllr Saunders

 

 

 

 

  1. Minutes of the Meeting

 

There were no matters of accuracy from the previous minutes and the previous minutes were signed by the Chair.  The Chair noted that we must be vigilant; however, with making sure the minutes accurately reflect what is said at meetings.

 

 

  1. Declarations of interest

 

None were raised.

 

 

  1. Matters arising

 

6.1 Speed Reduction – Steve Croft previously contacted the Chair to say the 7 day and weekday combined flow is so low that we don’t have an issue.  Only 1% were travelling at excess of the threshold for enforcement i.e. above 35 mph.  These results were circulated to all residents.  In response to this the Council have received a suggestion by a resident, that we place stickers on wheelie bins regarding the speed limit and speed safety.  Cllr Beech and the other Councilors felt this would be an appropriate step to take; however, we would need to seek permission from Barnsley Council and the Police.

 

He also stated that there was an article in the Barnsley Chronicle regarding volunteers from the community being trained to monitor traffic and use speed guns within their locality.  Location operations could be suggested by communities.  This might be something we could consider; however, it would clearly need the active support of residents.

 

Additionally, Cllr Beech has spoken to Woodsetts council regarding how they obtained a digital sign that flashes up the speed cars are travelling.  They come under the jurisdiction of Rotherham Council, who were favorable to the use of these at the time, but now even they are struggling with monies and are unable to fund any more of these projects.

 

In summary, there are several possible options to consider.  The Cllrs will explore these more prior to the next meeting.

 

 

6.2 Great British Clean up Day

 

This was a successful day with fifteen residents supporting the event on the day and others taking part on the Friday and Saturday.  Thank you to all of the residents for their support.  The Chair reported, however, that since the event, Mr Crapper has cut back the hedges and the debris is now on the pavements/roads again.  Cllr Beech also noted that debris had been left on Back Lane, and wished to extend thanks to the resident who had swept it.

 

Cllr Beech stated that he felt part of the success was due to it being a national event.  He suggested that our events in the future should be co-ordinated with other national events.  We can then utilise their resources/posters etc. to promote the activity and gain more momentum.

 

6.3 Feedback from the regional Yorkshire Local Councils Association meeting

 

Cllr Beech reported that a large part of the meeting was dedicated to discussing the restructure of the YLCA from 32 to 22 delegates on the Joint Executive Board and how this could be achieved.  Representation by Parish Councils in terms of planning applications, was discussed; dissatisfaction being expressed that a council’s vote is only counted as one vote.  The National Association for Local Councils intend to lobby for Parish Councils to be given more voting weight.  This being the case, however, they urge Parish Councils to support residents in making objections individually.  Regarding increases in precepts, councils are being asked to show restraint and not to add money for additional projects, but be clear that this is for funding current/existing activities.  The digital transparency fund continues and bids are still invited.  Cllr Beech suggests we should consider whether we apply for anything else i.e. laminator and a further printer for the Chair.  A reminder was issued regarding the transparency code for councils with populations under 25,000.  Cllr Beech commented that we need to comply with this and review our procedures, standing orders etc. to ensure we are fully compliant.  The War Memorial Trust are actively engaged with Historic England in trying to get War Memorials registered, Cllr Beech will explore registering ours.  If it is listed this may help us with achieving funding/grants.

 

6.4 Memorial Update

 

In terms of maintaining and repairing the War Memorial, Cllr Beech has spoken to a stone mason who has visited today to inspect our memorial and provide advice.   The stone mason advised that all it requires is granite bleach and use of a pressure washer to clean it, which he suggests we could do ourselves.  They could do it, but the cost would be approximately £600.  The plaque outside, however, is more of a problem. It is made of marble and it will continue to deteriorate with age, unless kept indoors.    He advised the only thing to do is to keep cleaning it, again, with a pressure washer.  It is also suggested we could re-do the lettering ourselves.  The only alternative would be to put a Perspex cover over it.  Cllr Beech has requested that a quote be provided for the maintenance of both so that we can consider it.  Cllr Beech also asked about the plaque in storage and said he could ask someone about this, but if it was marble it would really need to be kept inside.  Action: to consider once the quote is returned.  The Chair advised that Darfield are having some work done on their memorial and have found that CT Butterfields are significantly cheaper than other companies.

 

  1. Correspondence

 

A communication has been received from BMBC regarding the operation of Parish Councils.  It is part of a scoping exercise to establish how councils are operating and if they are operating effectively.  The Chair proposed we respond to say that we are operating effectively and wouldn’t suggest any changes are required.  Action: Chair and Clerk to discuss and respond.  

 

A communication has been forwarded to us from Lynn Bembridge re applying to be part of the Yorkshire’s Back Garden campaign; this has grants attached.  The Chairs view is that we can’t take anything else on above and beyond the Love Where You Live Work at present.

 

We have received a correspondence from a firm of insurance brokers (Norris and Fisher Insurance Broker LTD), regarding our insurance needs.  We are covered with our present providers for the next twelve months; however, we will keep this for the future.

 

Clerks direct circulated.

 

 

  1. Financial Update

 

8.1 Invoices/Payments – No receipts since the last meeting.  One Invoice received for the minute book purchased by Cllr Beech – cost £29.99.  A cheque can be issued once Cllr Thompson is available to sign.  Cheque issued for charitable donation of £175 to Bluebell wood – Cheque number 000262 (see item 8.6).

 

8.2 Balance – The balance remains at £2043.33

 

Balance sheet of accounts

 

  Bank Current Account
Date Receipts Payments Cheque Number Balance
9th June 2016 Previous statement balance     £3412.33
28th June 2016   £64.57 – Materials Love where you live 000254 £3347.76
29th June 2016   £412.56 Insurance 000253 £2935.20
8th July 2016   £50.00 for petty cash float 000256 £2885.20
12th July 2016   £10.00 payment to savings account 000255 £2875.20
12th sept 2016   £52.08 Ink cartridge and petrol 000257 £2823.12
12th sept 2016   £380.76 Lap top, scanner, ink cartridges x2 and 000258 £2442.36
13th Sept 16   £103.59 Windows package for lap top 000259 £2338.77
14th Nov 16   £85.44 000260 £2253.33
14th Nov 16   £35.00 000261 £2218.33
13th March 17   £175.00 000262 £2043.33
Not yet issued   £29.99 Not yet issued £2,013.34

 

 

 

Bank Savings Account
Date Opening Balance Receipts Payments Balance
 12th July 2016  £1668.62   £10.00 transfer from current account £1678.62

 

 

8.4        Financial Plan

 

Regular Outgoings Income Current Balance
  Precept £1579.00 £2,013.34 regular account
    £1678.62 savings
£115          YLCA    
£175.00     Charitable donation    
£470          Insurance Zurich    
£35            Poppy wreath    
£90            Room hire    
£175.00     Love where you live associated costs i.e. petrol, maintenance, equipment.    

 

Please note all costs are approximate.  With spending, as above this would leave a balance of approximately £4210.96 in total or £2532.34 less the savings.

 

8.5 Precept

 

The recommendation of the January meeting was that the precept be set at 1.75%, however, thanks to a grant from Barnsley Council this has now been set at 1.42%.

 

8.6 Charitable donation

 

As no suggestions have been made by residents, Cllr Beech proposed we ask the Clerk to nominate a charity.  The Clerk nominated Bluebell wood, this was seconded by Cllr S Fenna and carried unanimously.

 

 

8.7 Digital transparency funds

 

Cllr Beech reported that councils could still bid under this pot of monies and encouraged uptake.  A discussion took place as to further equipment we could purchase and it was suggested a second colour printer and a laminator along with the sundries needed for them.  This will be discussed further.

 

 

  1. Governance

 

The Chair asked that all Councillors look at all the governance papers during the next few weeks so that any comments/amendments that were needed to comply with Governance and Compliance be made, with the final documents presented to the annual meeting in May. Action: All Councillors and clerk to review and comment or indicate acceptance of current published documents before end of April

 

 

  1. Love where you live campaign.

 

The Chair asked if we should hold a further meeting to ask residents how they wish to take this forward.  Cllr Beech suggested we follow the national event agenda.  The point was made that any suggestions that are made need the commitment of the villagers to help.  Cllr Beech suggested it stays on the agenda for regular discussion.

 

 

 

 

 

  1. Representative for Yorkshire Councils Association (YLCA).

 

A nomination is required to represent the Parish Council at the YLCA.  This post has voting rights.  The Chair nominated Cllr Beech and this was seconded by Cllr S Fenna.  Cllr Beech agreed.  No formal notification is required.

 

  1. Changes to planning

 

The Chair explained that if anything comes from Barnsley Council that effects Billingley or the surrounding area, we should encourage as many residents as possible to respond as the Parish Council only count as one vote.   It was additionally noted that should we need to we can legally copy planning documents we receive.

 

  1. War Memorial

 

Cllr Beech will look at registering the War Memorial with Historic England.

.

 

  1. Future Meeting Dates

 

 

8th May is the Annual Meeting

 

10th July

 

11th Sept

 

13th November.

 

15th January 2018

 

12th March 2018

 

14th May 2018 annual meeting

 

All to commence at 6.45 and to be held in Billingley Village Hall.

 

 

  1. Date and time of the next meeting

 

The next meeting will be held on Monday 8th May at 6.45pm and will be the Annual Meeting.

 

The Chair closed the meeting at 7.56pm and thanked all for their attendance and contribution.

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Billingley Parish Council Minutes 9th January 2017
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Billingley Parish Council

Minutes of the Parish Meeting held on 9.1.17 at 6.45pm

Billingley Village Hall

 

Present                                                 In Attendance

 

Cllr M Fenna (Chair)

Cllr S Fenna                                          3 residents

Cllr Beech

Cllr Thompson

 

The Chair opened the meeting at 6.45pm.

 

 

 

  1. Public Participation

 

No matters were raised.

 

 

  1. Public Admissions to Meeting Act (1960)

It was agreed that there was no need to exclude the public from any part of this meeting.

  1. Apologies

 

Apologies received from Cllr Coates and Saunders

 

 

  1. Minutes of the Meeting

 

There were no matters of accuracy from the previous minutes.

 

 

  1. Declarations of interest

 

None were raised.

 

 

 

 

  1. Matters arising

 

6.1 Speed Reduction – Steve Croft has contacted the Chair to say the 7 day and weekday combined flow is so low that we don’t have an issue.  Only 1% were travelling at excess of the threshold for enforcement i.e. above 35 mph.  Results are attached to these minutes.  Cllr Beech stated this shouldn’t prevent us from looking at other options and Councilors will continue to explore what if anything can be achieved.

 

6.2 Footpaths – Re the footpath bordering the A635 – A response has been received from BMBC Highways department to say they have added it to their work schedule.  The council will monitor progress.  The Chair has also contacted the council to ask about the street cleaning schedule and spraying of the verges on Flat Lane to prevent the vegetation taking over.

 

6.3 Planning meetings – The Clerk clarified that any additional planning meetings would need to be open to the public.

 

6.4 Thank you – The Chair thanked Brian Moore, Victor Fielding, Gordon Watters and Barry Senior for the Village Christmas decorations.  Also Marie Louise Archibald for the planting near the memorial.

 

6.5 Minute Book- The Clerk and Cllr Beech have tried to source a new minute book but these are very expensive.  Cllr Thompson suggested contacting YLCA re the cost if bought through them.  Action: Clerk to contact.

 

 

  1. Voluntary contract for the Clerk

 

The voluntary contract has been submitted and HMRC have agreed they are happy with this agreement.  YLCA are also satisfied.

 

 

8.Communications

 

Communication received regarding copying planning applications.  Advised that Local councils must obtain the required permission from the Local Planning Authority prior to copying, issuing and making available in electronic form all planning applications. Without such permission the copyright owner could take legal action against the council.  However, Joe Jenkinson, Head of Planning and Building Control at Barnsley MBC has confirmed a blanket permission to all parish and town councils in the area to copy planning applications in accordance with the principles laid out in NALC’s Legal Topic Note 60.

 

 

Changes to bus routes have been publicised and a request made by a resident that we obtain the routes for local services.  We have obtained some but others are not printed as yet.  These are due to be published end of January and will be forwarded on.

 

Clerks direct circulated.

 

Gordon Watters has approached the council to say that he had not been able to obtain a replacement paper recycling bag and contacted the Chair for support.  The Chair has managed to acquire 18 bags if any other residents require one.

 

 

  1. Financial Update

 

 

9.1 Invoices/Payments –No receipts or invoices since the last meeting.

 

9.2 Balance – As of the 15th December the balance was £2218.33

 

Balance sheet of accounts

 

  Bank Current Account
Date Receipts Payments Cheque Number Balance
9th June 2016 Previous statement balance     £3412.33
28th June 2016   £64.57 – Materials Love where you live 000254 £3347.76
29th June 2016   £412.56 Insurance 000253 £2935.20
8th July 2016   £50.00 for petty cash float 000256 £2885.20
12th July 2016   £10.00 payment to savings account 000255 £2875.20
12th sept 2016   £52.08 Ink cartridge and petrol 000257 £2823.12
12th sept 2016   £380.76 Lap top, scanner, ink cartridges x2 and 000258 £2442.36
13th Sept 16   £103.59 Windows package for lap top 000259 £2338.77
14th Nov 16   £85.44 000260 £2253.33
14th Nov 16   £35.00 000261 £2218.33

 

 

 

Bank Savings Account
Date Opening Balance Receipts Payments Balance
 12th July 2016  £1668.62   £10.00 transfer from current account £1678.62

 

 

9.3 Charitable donation – In lieu of not paying a wage to the Clerk, a charitable donation will be made.  If residents have any suggestions, they should submit these to any member of the council prior to the beginning of March.

 

 

9.4 Financial plan – this will be agreed at the next meeting.

 

9.5 Precept – Following a split vote between a proposal of 1.75% and 2% the Chair cast his vote in favour of 1.75.  Agreed precept should be set at 1.75 % to cover inflation.  Action: Clerk will inform BMBC.

 

 

 

  1. Love Where you Live

 

10.1 Monitoring form for grant – The monitoring form was submitted after the last meeting and we have had no feedback so we presume everything is satisfactory.

 

10.2 Village Tidy Up-The Chair questioned whether we need another meeting to ask the residents again what they want to happen and to try and get more people involved.  The councilors agreed with this.  This will be discussed further at the next meeting.

 

There is a Great British Tidy up event from the 3rd to 5th March and your Parish Council is suggesting the 5th March as a village clean up day to mark this, we will advise once we have all the details.  Cllr Beech will register the village and see if there any materials we can use.

 

There is a plaque, in a resident’s garage, obtained, for the millennium that could be situated near the memorial.  However, we would need to check if it is suitable for being sited outside.  Additionally, the inscription on the memorial needs refurbishing and we probably need someone to look at it and advise re the weathering.  Action: Cllr Thompson will speak to someone regarding this.

  1. Date and time of the next meeting

 

The next meeting will be held on Monday 13th March at 6.45pm

 

Future meeting dates to be discussed at the next meeting.

 

The Chair closed the meeting at 7.45 and thanked all for their attendance and contribution.

 

 

Speed Survey

 

The speed survey was carried out over a 7 day period commencing 12th July 2016 and the equipment was located adjacent to lighting column number 5. The results are as follows;

 

7 day combined flow –                  average speed = 24.5 mph           85th percentile speed = 27.12 mph

7 day northbound flow –               average speed = 23.95 mph        85th percentile speed  = 26.58 mph

7 day southbound flow –               average speed = 24.96 mph        85th percentile speed = 27.38 mph

 

Weekday combined flow –           average speed = 24.1 mph           85th percentile speed = 26.5 mph

Weekday northbound flow –      average speed = 23.5 mph           85th percentile speed = 26.0 mph

Weekday southbound flow –      average speed = 24.5 mph           85th percentile speed = 26.7 mph

 

The speed limit on high Street is 30mph and these results show an exceptional level of compliance with the posted speed limit, with only 1% of vehicles travelling at a speed in excess of the threshold for enforcement. The threshold for enforcement being 35mph.

 

I understand that some residents may perceive that speeds are greater than they are in reality. Unfortunately, this is not something that the Council can overcome. I am happy for these results to be shared in the hope that it gives them some comfort that overall speeds are not excessive.

 

Regards.

 

Steve Croft

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Billingley Parish Council Minutes 12/09/16
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Billingley Parish Council

Minutes of the Annual Parish Meeting held on 12/09/16 at 7pm

Billingley Village Hall

 

Present                                                 In Attendance

 

Cllr M Fenna (Chair)

Cllr S Fenna                                          1 resident

Cllr Thompson

Cllr Beech

 

Apologies

 

Apologies received from Cllr Saunders.

 

 

The Chair opened the meeting at 7pm.

 

 

  1. Public Participation

 

No matters were raised.

 

 

  1. Public Admissions to Meeting Act (1960)

It was agreed that there was no need to exclude the public from any part of this meeting.

  1. Minutes of the Meeting

 

There were no matters of accuracy from the previous minutes of 20/06/2016.

 

 

  1. Matters arising

 

Speed Reduction – Steve Croft hasn’t yet fed back the results of the survey.  If the Chair hasn’t heard from him by end of the month, he will contact him to ask for an update.  Action: Chair

 

Updates Councillors – As Cllr Coates was not in attendance at todays meeting, no updates were received.  Action: Clerk to contact her to ask for an update to be provided.   This was completed on 13.9.16

 

Changes to bus service: Regarding changes to the bus service, the Chair has sent a letter, dated 16/7/16, re concerns regarding the company’s plan to terminate the service at Wombwell rather than going all the way to Barnsley. The letter asked them to reconsider this decision.  In response the Bus Partnership have asked the Chair to circulate questionnaires to residents, stating that the more responses they receive the more the argument would be strengthened to continue the service.  The Chair has circulated questionnaires to interested residents.  Action: Closed.

 

Local Development – Following the meeting on the Barnsley Development Plan (particularly the Dearne Valley Plans) led by Jo Jenkinson,  the Chair has stated and explained the reasons for our objections formally in writing.  These have been forwarded to the planning department by both e mail and post.

 

Village website – Cllr Beech was to contact Gary Kelsall re the village website and how best we could use it. Cllr Beech reported that the website had already been amended. He would contact Gary Kelsall when we have anything further to add to the site such as future Love Where You Live information/photographs  Action: Cllr Beech on going.

 

Footpaths – The footpaths were cut back in August.

 

Hedge Cutting – Cllr Thompson/the Chair will ask the local farmers when they are planning on cutting the hedges back.  Action: Cllr Thompson/Chair.

 

 

  1. Financial Update

 

 

Invoices/Payments

 

 

Regarding the returned unspent money from the defibrillator  grant, the Chair has contacted Tanya Dickinson who says they will not cash the cheque and we can spend the monies.  The cheque was for £41.90.

 

The Lap top and printer have now been purchased at a total cost of £484.35.  This includes lap top, scanner, windows package, x 2 ink cartridges (colour and black and white).  The Clerk will pass the invoices to the Chair for a cheque to be issued.  Action: Clerk.

 

£10 has been paid into the savings account to keep it live (as per agreement at the previous meeting).

 

 

Year End Audit – The accounts have been approved, with few minor issues to note, which the Clerk will discuss with Mr Watters; who kindly completed the audit.  The Chair noted the need to make sure the dates of next years meeting were set to allow plenty of time for the accounts to be completed, signed off at a meeting and returned.  Action: Clerk

 

The last statement received was dated 26/7/16 the balance shown was £2875.20

 

Balance sheet of accounts

 

  Bank Current Account  
Date Receipts Payments Cheque Number Balance  
9th June 2016 Previous statement balance     £3412.33  
28th June 2016   £64.57 – Materials Love where you live 000254 £3347.76  
29th June 2016   £412.56 Insurance 000253 £2935.20  
8th July 2016   £50.00 for petty cash float 000256 £2885.20  
12th July 2016   £10.00 payment to savings account 000255 £2875.20  
12th sept 2016   £52.08 Ink cartridge and petrol 000257 £2823.12  
12th sept 2016   £380.76 Lap top, scanner, ink cartridges x2 and 000258 £2442.36  
13th Sept 2016   £103.59 Windows package for lap top 000259 £2338.77  

 

 

Bank Savings Account
Date Opening Balance Receipts Payments Balance
 12th July 2016  £1668.62   £10.00 transfer from current account £1678.62

 

 

 

  1. Love Where you Live

 

The next event will be held on 15th October – the Autumn Clean up.  Ways of encouraging more people to take part were discussed.  Cllr Beech Suggested holding another meeting next year to try and re-energise the campaign.

 

  1. Remembrance Sunday

 

The Chair will ask Mr D Finney if he will do the service and approach Mr T Smith from the British Legion to ask if he would order the wreath.  The Clerk will ask one of the committee if the village hall can be opened again afterwards for tea and biscuits.  This can be then promoted on the notice boards.    Action: Clerk to approach committee and Chair to contact Mr Finney and Mr Smith

 

  1. Christmas Lights

 

The Chair expressed concern that using the ladder to put up the lights was not safe and as a consequence he would ask the local farmers if they could assist in providing a cherry picker to those who would be decorating the village Christmas Tree Action: Chair to approach the farmers.

 

 

  1. Governance and Accountability

 

Council documents will be electronically backed up on a regular basis onto a memory stick. Action: Clerk to back up documents

 

The Chair reported the Clerk had checked and contractor’s indemnity insurance was not included in our current insurance policy.

 

 

  1. Communications

 

The Chair has received a communication from Live Well Barnsley re promoting the council.  Action: The Chair will consider and respond if appropriate.

 

The Chair has received notice of a free workshop SYFAB to be held on 27/9/16 re applying for funding.  The Chair will attend to enquire if assistance is available with the speed reduction matter should we need to resort to self-funding. The Chair will also let BVCA know.  Action: Chair. 

 

A correspondence has been received informing of a change of date for the South Yorkshire Local Council meeting. Cllr Beech agreed to attend this.   Action: Cllr Beech.

 

 

 

 

  1. Date and time of next meeting

 

The next meeting will be held on Monday 14th November 2016 at 7pm.

 

 

The Chair closed the meeting closed at 8 pm and thanked all for their attendance and contribution.

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Billingley Parish Council Objection to BMBC Local Planning Publication
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I am writing in my capacity as Chair for the Billingley Parish Council representing the residents of Billingley Village Community, having had meetings with residents at the village hall. We would as advised in the consultation document, ask that you take these comments to the Local Pan Publication Consultation as though it were from all of the residents of Billingley.

Our concerns with the L.P.P. are to do with the sites D1 and RSV1 to the south of the Dearne Valley Parkway A635 Barnsley Road.

We believe that under the Policies and Proposals Policy GD1 general development both of the proposed sites do NOT meet the majority of statements contained in Policy GD1 in particular paragraphs 1,2 and 5. There will be significant adverse effect on living conditions and residential amenity of Billingley residents. Since the Aldi RDC and the Aldi supermarket were opened noise, light and traffic pollution has increased substantially therefore if these site were to be developed it would have an even more devastating effect on the living conditions of the residents.

The sites in question will Not be compatible with neighbouring land, the land is currently green belt farming land which is compatible with land to the north of the A635. If it were to proceed it would join the conurbations of Darfield and Goldthorpe creating urban sprawl, having a very negative impact on the area and the local landscape.

The sites will have an adverse effect on the environment and natural resources. It is currently Green Belt farm land, which enhances the environment and is an important area for a range of species including barn owl, wildfowl, golden plover, lapwing, yellow hammer and grey partridge. Additionally should marsh harriers breed these are the fields they would frequently use. We have already seen that development in areas such as Manvers Way and Edderthorpe appear to be having an adverse effect and would also have a major impact on the RSPB Old Moor nature reserve. It would be incompatible with the Nature Improvement area and the Dearne Valley Eco-Vision.

Under policy 8 Economy we do not see how any works to the highway will mitigate the effect of any development of Site D1 and RSV1. Since the Aldi RDC and Aldi supermarket and the sites on the Park Springs opened our village is now used even more as a rat run making it very dangerous to pedestrians and vehicles in the village. There are times when the A635 is so busy with traffic that it comes to a complete standstill with traffic backed up beyond the roundabout where Aldi supermarket is on the Dearne Valley Parkway. Just how this can be improved if the sites were to be developed is beyond all reason. We would have more noise, smell, dust, vibration, light and air pollution which would all have a major negative impact on the living conditions of the residents of Billingley.

It is the aim of the BMBC to provide jobs for the local inhabitants yet as we have seen from ASOS and Aldi the numbers of people who are local is so minimal that all these developments have achieved is

to create jobs for other people from other countries and outside our area. They have not helped the local community and it is therefore doubtful that these sites if developed would bring jobs to the local community. Whist we appreciate the need for new sites it is also puzzling why so many existing sites are not fully utilised or occupied. If these were renovated or altered then surely these should be first priority not keep using new land and leaving those sites to become derelict or under used.

Since Brexit we are as a nation going to need all the agricultural land we have and to earmark these sites that are green belt agricultural land for potential use as industrial units would be a total contradiction to the aims of the country to become as self-sufficient as possible with regard to the food chain.

It also concerns us that within the plan it seems to be giving the green light to any Fracking that may be applied for in Barnsley and surrounding areas. We believe that there so many unknowns with regard to Fracking that it should not be given such a carte-blanche approach, our area is still recovering from the effects of the closure of the mining industry and to undo all of the great strides made with regard to the environment that have taken place would be a travesty of the highest order.

We understand the need for job creation and housing and it is not a case of us as residents saying not in my back yard, we are deeply concerned that these proposals will bring such negative results to the area of Barnsley and of course the village of Billingley and its residents.

We the Parish Council and the Billingley Village Community strongly oppose the development of the sites.

Yours faithfully

Mike Fenna chair Billingley Parish Council and for the Billingley Village Community

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Minutes of the Annual Parish Meeting held on 20/6/16
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Billingley Parish Council

Minutes of the Annual Parish Meeting held on 20/6/16 at 7pm

Billingley Village Hall

 

Document Reference BPC Minutes June 2016

Present                                                         In Attendance

 

Cllr M Fenna (Chair)                                    Julie Beech (Minutes)

Cllr S Fenna                                                 3 residents

Cllr Thompson                                              Cllr Coates

Cllr Beech                                                     Cllr Saunders

 

Apologies

 

Angela Fawcett (Clerk)

 

The Chair opened the meeting at 7pm.

 

 

  1. Public Participation

 

Mrs Barbara Moore raised the subject of changes to the bus service covering Billingley. She would be happy to pass on the information she had gathered to the Chair. The Chair agreed to contact the local transport providers again to request the retention of the current route to Barnsley which is now under threat. He would copy Councillors Coates and Saunders into this communication in order for them to create and send their own emails. Action: Chair and Councillors to email the local transport providers

 

Information on the proposed new routes would be posted on the notice Board. Action: Cllr Coates

 

  1. Public Admissions to Meeting Act (1960)

It was agreed that there was no need to exclude the public from any part of this meeting.

  1. Minutes of the Annual General Meeting

 

There were no matters of accuracy from the minutes of the Annual General  Meeting held on 9th May 2016 and were accepted as a true record.

 

  1. Matters arising

 

Speed Reduction – The Chair had posted information regarding our current position on speed control though the village to all residents. He had also contacted Steve Croft (BMBC Highways Dept.) again and had received a reply on 9th June 2016 informing him of the council’s plan to carry out a speed survey and vehicle count in High Street over seven days within the next couple of weeks (The Chair read out the full reply from Mr Croft). If the equipment was not in place by the end of this week the Chair would chase up the matter. Action: Chair to chase Steve Croft if necessary.

Various other options to control speeding through the village were suggested. Purchasing our own signs that could be mounted on poles through the village (it was pointed out that this would need BMBC permission); purchasing wheelie bin slow down stickers; direct action by residents sited at each end of village at strategic times.

 

 

The Chair reported that the laptop and scanner using the YLCA grant would be purchased in the next few weeks.

 

No updates were available from Cllr Coates. Action: Cllr Coates to update at next meeting

 

 

  1. Financial Update

 

 

Invoices/Payments

 

  1. Zurich Insurance for Billingley PC and monument £412.56

Renewal date 28th July 2016                                 Cheque No. 253

  1. Mike Fenna in respect of Love Where You Live £64.57                                    materials – bench timbers, paint, fuel               Cheque No. 254

 

 

The above were accepted and cheques signed.

 

Ink cartridges and printer/scanner

 

These were yet to be purchased.

 

Approve accounts

 

The year-end accounts as at 31st March 2016 were approved and signed by the Chair. These had been internally audited and would now be sent to BDO (the accountants) by 30th June 2016 together with the PC minute documenting this. Action: Chair to forward to BDO with details of 20/6/2016 minute reference

 

Re-appoint Angela Fawcett as Responsible Officer (Governance) and as our Parish Clerk (Governance)

 

Cllr Thompson read out the following statement by means of an explanation of this action.

 

“In line with the policy of the Parish Council, we are reviewing all documents relating to the correct running of parish council business, bringing everything up to the Legal Requirements demanded by Government. It has become necessary to ask our Parish Clerk who also acts as our Responsible Officer to sign a new Contract of Employment which contains new conditions.”

 

This was agreed by all Councillors.

 

Balance sheet of accounts

 

Billingley Parish Council April 2016 – March 2017 (as at 9th May 2016)

 

Bank Current Account
Date Receipts Payments Balance
1st April 2016 £1552.00 precept   £5133.41
9th May 2016   £80.00 Lawnmower £5053.41
9th May 2016   £115.00 YLCA £4938.41
9th May 2016   £700.00 Noticeboard £4238.41
9th May 2016   £651.08 LWYL materials £3587.33
9th May 2016   £175.00 Clerk’s salary – charitable donation £3412.33

 

 

Bank Savings Account
Date Opening Balance Receipts Payments Balance
        £1668.62

 

Bank Accounts

 

It was agreed that in order to keep the slow moving savings account live, a nominal transfer would be made from the current account into the savings account. Action: Chair to effect the transfer

 

 

 

 

Financial reporting of items of over £100

 

A Parish Council Asset Register had been drawn up as at May 2016. All items under and over £100 were now listed in this register.

 

 

 Review of signatories

 

The bank signatories had now been amended. Two out of the three signatories could now sign to cover all eventualities.

 

 

  1. Proposed development at Middlecliffe

 

The proposal for the development at Middlecliffe was still with Barnsley MBC.

 

  1. Governance and Accountability document

 

There was nothing new to report on this document. (This item would remain as a regular item on future agendas)

 

  1. Risk Assessment update of changes

 

The current schedule was reviewed and dates changed accordingly.

Action: Cllr Beech would update the document.

 

When the new laptop was in use, all Council documents would be electronically backed up on a regular basis. Action: Clerk to back up documents

 

The Chair would check with the Clerk if contractor’s indemnity insurance was included in our current insurance policy. Action: Chair to contact Clerk

 

Cllr Beech brought to the attention of the meeting the return of the extra monies granted to the Council for the defibrillator as this was not mentioned in any past minutes. The Chair located the item in September 2015 on last year’s accounts.

 

 

  1. Love Where You Live – Clean up

 

The Chair thanked all those that had helped in the clean-up held on Saturday 11 June 2016. 4 residents (Gordon Watters, Beryl Davis, Julie Beech and Sue Davies) 4 parish councillors and Julie Beech all attended what was agreed to have been a successful morning. The PC expressed disappointment in the turnout of volunteers.

 

 

  1. Communications

 

Item from authorities regarding changes to buses routes etc. received (see point 1 above).

 

Information regarding bus travel passes for passengers aged between 11-16 years and 16-18 years had been confirmed. For information on who would be eligible please see www.travelsouthyorkshire.com/travelpasses/.

 

The Chair had contacted BMBC about vegetation, on and overgrowing local footpaths, but was unsure if this would expedite any action. Cllr Coates advised that due to the recent spate of wet weather, BMBC were trying to catch up on their grass/verges cutting programme.

 

Cllr Beech informed the meeting that BMBC website now had a link to BVCA website where our minutes and documents are available to view.

 

Gary Kelsall (BVCA website) had contacted the BVCA committee and they were happy to expand the Parish Council section. The councillors were appreciative of this. Cllr Beech would contact Gary Kelsall to discuss various matters with him. Action: Cllr Beech to contact Gary Kelsall

 

 

  1. Date and time of next meeting

 

The next meeting –the next meeting will be held on Monday 12th September 2016 at 7pm.

 

 

The Chair closed the meeting closed at 7.45pm and thanked all for their attendance and contribution.

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